2023 MidWinter Convention Presented by the Sacramento District Dental Society February 16 – 17, 2023
EXHIBITORS…KNOW BEFORE YOU GO!
Thank you for exhibiting at this year’s MidWinter Convention. The following information will help to ensure you have a successful convention.
Exhibitor Booth Number Listing »
View Exhibit Hall »
Each 10’ x 10’ booth includes one six-foot table, two chairs, one wastebasket, one ID sign, and a 5-amp electrical outlet. Please contact AES to order any additional furnishing.
The Exhibit Hall floor is carpeted. No additional carpet is needed unless a specific color is desired for aesthetics (color options are limited).
SAFE Credit Union Convention Center
Exhibit Hall – Ballroom A (2nd Floor)
Enter the convention center via the West Lobby entrance located at 13th & K Streets (please note there are no 4-wheeled carts allowed through the West Lobby entrance, no exceptions, must use the loading dock).
Loading dock address: 1401 K Street, Sacramento, California 95814
Parking garage locations nearest to the convention center.
EXHIBITOR CONFERENCE SCHEDULE
Wednesday, February 15
1:00pm – 4:00pm: American Exposition Service desk hours (located next to Booth #100)
1:00pm – 4:00pm: Sponsor and Vendor Member Move-In
Thursday, February 16
8:00am – 4:00pm: American Exposition Service desk hours
9:00am – 10:30am: Exhibitor Move-in
9:00am – 5:00pm: Sponsor, Vendor Member, and Exhibitor Registration hours
11:30am – 5:00pm: Exhibit Hall hours
3:45pm – 5:00pm: Happy Hour in the Expo Hall
Friday, February 17
7:00am – 4:00pm: American Exposition Service desk hours
7:00am – 1:30pm: Exhibitor Registration
7:00am – 1:30pm: Exhibit Hall hours
1:30pm – 3:00pm: Exhibitor move out (NO TEAR DOWNS ALLOWED PRIOR TO 1:30 pm)
Advance freight to AES warehouse – February 3, 2023
Last chance to order additional furnishings at a discounted rate – February 3, 2023
Last chance to submit badge names – February 6, 2023
EXHIBITOR INSTALLATION AND DISMANTLING AND SHIPPING INFORMATION
All work involved in the loading and unloading of all trucks, trailers and common and contract carriers, as well as the handling of empty crates and the operation of material handling equipment, is under union jurisdiction. The union also has the jurisdiction of the unloading, uncrating, unskidding, and leveling, as well as the reverse process.
An exhibitor may “hand carry” material provided they do not use material handling equipment, dollies, bellhop/hotel services, hand trucks, or other mechanical equipment to assist them. When exhibitors choose to perform their own material handling, they will not be permitted access to the loading dock or freight areas.
American Exposition Services (AES) will not be responsible for any materials it does not handle. Please read the Union Rules and Regulations or full details on “hand carry.”
Option C: Cartload Service is recommended for material handling. The rate is $115.83 per cart load, round trip. Maximum of (2) cartloads per vehicle.
See attached Shipping and Material Handling for full details.
EXHIBITOR SERVICE CONTRACTOR/DRAYAGE: American Exposition Services (AES) • 1341 N. Market Boulevard, Suite 300, Sacramento, CA 95834 • 916.925.3976 | email@example.com | american-expo.com
AES is the official service contractor. You should have received a welcome email the week of December 19, 2022, containing an online link, your username, and a temporary password. Exhibitor service kits are available through this online marketplace. If you have questions regarding your login or need assistance placing an order, please contact AES at firstname.lastname@example.org or 916.925.3976.
NAME BADGES: Please submit the names of your representative(s) via email to email@example.com no later than February 6, 2023. Exhibitor booths must be staffed during the scheduled hours of the exhibit hall. Exhibitor badges are for exhibitors’ company staff only and must be worn at all times. Additional exhibitor badges are available for $250 each, which includes all meals served in the exhibit hall. Sponsor reps may attend CE classes, but they must register for the conference as an attendee and pay the appropriate fees to receive a certificate of attendance and access to the lecture notes. Exhibitors will incur a $25 fee for each replacement badge. Exhibitor badges purchased after February 1, 2023, are non-refundable. Cancellations must be made in writing and emailed to firstname.lastname@example.org no later than February 1, 2023, a $25 administration fee applies.
NO OUTSIDE FOOD & BEVERAGE ALLOWED: Centerplate retains the exclusive right to provide, control and maintain all food and beverage services within the exhibit hall. No food or beverage of any kind (including bottled water, homemade items, unwrapped candies, snack-sized candies ok) may be brought into the exhibit hall by any exhibitor. The provision of alcoholic or non-alcoholic beverages, snacks or treats are included under these exclusive rights. All food and beverage samples brought into these premises must have the approval of Centerplate in writing prior to the event. The Exhibitor Catering Order Form may be utilized for food and beverage orders for your booth. For more information, please contact Jana Acosta at email@example.com.
CONSENT TO USE PHOTOGRAPHIC IMAGES:
Registration and attendance at SDDS’ MidWinter Convention and other SDDS events constitute an agreement by the registrant to the SDDS’ use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, video, electronic reproductions, and audio of such events and activities.
QUESTIONS: Please feel free to contact Della Yee via email at firstname.lastname@example.org or via telephone at 916.446.1211.